May 13, 2021 Meeting

Young Adult Services Forum

Meeting Minutes 05.13.2021

Attendance:

Managers: Izabel Gronski (Oak Lawn) – Manager, Joe Marcantonio (Schaumburg) – Outgoing Manager, Kylie Peters (Geneva) – Incoming Manager

Board: Heather Colby (Homer Township) – iREAD YA Liaison and Social Media Manager, Nicole Mills (Glenview) – Board Member at Large, Quinn Stitt (Berwyn) – Tournament of Books Wizard, Martha Buehler-Sullivan (Brookfield) – YA Librarian of the Year Award

Members: Lisa Barefield (Wheaton), Rachael Bild (Skokie) Donna Block (Niles-Maine), Erin Faxel (Orland Park), Mariel Fechik (soon to be Deerfield), Hailey Frailey (Oswego), Yvette Garcia (Chicago), Claire Griebler (Park Ridge), Sonya Hill (Ela), Krista Hutley (Wilmette), Maisie Iven (Naperville), Andrea Johnson (Mount Prospect), Patti Palmer (Elmhurst), Allison Riggs (Schaumburg), Rachel Strolle (Glenside), Abigail Weaver (Mount Prospect)

Tournament of Books

Winner

  • Reviewer’s Bracket Winner: Cemetery Boys by Aiden Thomas
  • People’s Choice Winner: Cemetery Boys by Aiden Thomas
  • First time it’s been the same winner!
  • Message from Aiden Thomas for us!

Honorary awards

  • Most wished made it past first round for People’s Choice bracket: Go With the Flow by Karen Schneemann and Lily Williams
  • Most wished made it past first round for Reviewer’s bracket: Flamer by Mike Curato
  • Book we wish won the Reviewer’s bracket (after Cemetery Boys): Legendborn by Tracy Deonn

Thank you, reviewers!

Submit for 2021 Tournament of Books: http://bit.ly/TOB2022Books

  • No nonfiction
  • Must be published 2021
  • No sequels or companion books
  • Graphic novels and fiction are welcome
  • Extra consideration goes to debut novels, #OwnVoices, etc.
  • Extra consideration goes to titles that get the most submissions, so still submit it even if you think it’s a shoe-in!

Diversity Audits

YASF Diversity Audit Recommended Resources: https://docs.google.com/document/d/19BxQo2xLTFDN_cqTfLOP6nmfFRQuW3f1FTtqArv-dJQ/edit?usp=sharing

Yvette Garcia – Chicago Public Library

Taking an LJ class: https://www.libraryjournal.com/?event=evaluating-auditing-and-diversifying-your-collections-april-2020

  • You need to spend time with the books.  Get your hands on each book.
  • Do your homework.  Research. Especially necessary for harder-to-spot types of diversity.
  • Start out with a small subset, such as adult mysteries.
  • There are lots of forms out there you can use.
  • Aim to have the collection match the demographics of your community, but sometimes you can’t because the books just aren’t being published.
  • Set goals.  Pick and choose your priorities.
  • “The danger of a single story,” a TED Talk by Chimamanda Ngozi Adichie: https://www.youtube.com/watch?v=D9Ihs241zeg
  • Your staff may need you to move forward in small steps.

Alea Perez – Elmhurst Public Library

  • Started an audit of picture books on February 1st. Anticipate it will take at least the rest of the year.
  • They use a Google form since so many people are working on it.  The results go into a spreadsheet.
  • They are just looking at what currently exists to inform future collection management.  Not weeding based on this.
  • Elmhurst is mainly white, so they want to do better than community representation.
  • What they look for
    • Author’s race, gender, sexuality
    • Neurotypical and neurodivergent authors
    • Physically abled and disabled authors
    • Main characters, then secondary characters: includes races and non-human
    • Main characters, then secondary characters’, sexuality
    • Body representation, positive and negative
    • Main characters, then secondary characters’, physical and mental disability
    • Main characters, then secondary characters’, citizenship status
    • Main characters, then secondary characters’, religions
      • For Jewish, note Holocaust and non-Holocaust
    • Socioeconomics, family dynamics, addiction, setting, #OwnVoices (joyful or traumatic)
  • Offered a glossary to help with race terms
  • Include an “other” option where necessary
  • Space for notes if staff are unsure of something or who notice something that isn’t reflected in the form questions
  • Afterward, use the info to inform policy and procedure changes

Allison Riggs – Schaumburg Township District Library

Quinn Stitt – Berwyn Public Library

  • Theirs is based off Oak Park’s audit
  • Using Category 4 tags in SWAN
  • They are looking at the main character and creator
  • They look for BIPOC, LGBTQIA+ identities, and disability (including mental illness)
  • Get into the mindset where you do the research when purchasing
  • Helps with booklists!
  • A diversity audit is not one size fits all.  Come up with a method that works for you.

Rachael Bild shared a document, “Diverse Graphic Novel Creators.”

12 stereotypes/red flags: https://docs.google.com/document/d/1Cb6NnqNeBLAjr_VlWJtmNBXep9TrimO1wIOz_U1wKGk/edit?usp=sharing

Discussion

  • Weeding and Promoting
    • Give books with diversity a second look if they come up for weeding
    • If it’s the only one of a certain voice, keep it
    • Put diverse books on displays, especially on one that are not displays about diversity.
  • Unspecified characters
    • Often assumed white and cishet
    • If they have no defining race or sexuality characteristics, then they read as white and cishet.

Approval of Minutes

Board Updates

  • YA Librarian of the Year (Martha Sullivan)
    • Nominations due May 15.
  • Social Media (Heather Colby)
    • Facebook 249, Twitter 158
    • Quinn made social media for ToB so organized!
    • Contact Heather with social media matters: heather@homerlibrary.org

YASF Updates

  • iRead (Heather)
    • Donna Block is chair of the theme for summer 2023  “Find Your Voice”
    • Thank you to those who submitted to the Resource Guide for 2022, “Read Beyond the Beaten Path.”
  • Unconference – Accepted for ILA!
    • Volunteers needed
      • Lisa, Joe, Kylie
  • Self-Care for Library Staff – Patti Palmer
    • Will be an upcoming ILA Noon Webinar on Wed., June 9. More info from ILA should be coming soon.
    • Presented by the Elmhurst Public Library social worker.
    • Will not be at ILA.

Open Discussion

  • Discord – Any proactive privacy things you are doing?
    • Can Discord (and other social media) be FOIA’d?
    • Rachael tried an auto-delete bot. Teens complained that their recent messages had been deleted.  But you can set it to keep posts for longer.
  • Rachel Strolle’s database of YA books: https://2021ya.tumblr.com/
  • We will have forms out in the summer for a new Incoming Manager and board members.

Future Professional Development

  • ALA Annual  – June 24-29 Virtual
  • C2E2 – December 10-12
  • IYSI March 16-17, 2023 in Normal, IL
  • ILA Noon Network – ongoing

Upcoming Meetings

  • August 12, 2021
  • September 9, 2021

April 8, 2021 Meeting

Young Adult Services Forum

Meeting Minutes 04.08.2021

Attendance: 

Managers: Izabel Gronski (Oak Lawn) – Manager, Joe Marcantonio (Schaumburg) – Outgoing Manager, Kylie Peters (Geneva) – Incoming Manager

Board: Heather Colby (Homer Township) – iREAD YA Liaison and Social Media Manager, Nicole Mills (Glenview) – Board Member at Large, Quinn Stitt (Berwyn) – Tournament of Books Wizard, Martha Buehler-Sullivan (Brookfield) – YA Librarian of the Year Award

Members: Sonya Hill (Ela), Lisa Barefield (Wheaton), Hailey Frailey (Oswego), Krista Hutley (Wilmette), Andrea Johnson (Mount Prospect), Patti Palmer (Elmhurst), Lisa Boles, Jennie Stevens

ILA: Cyndi Robinson (Deputy Director of ILA and Staff Liaison), Mary Jo Matousek (Board Rep for School Libraries)

Approval of Minutes

Board Updates

  • YA Librarian of the Year (Martha Sullivan)
    • Committee met to do the awards audit and sent their suggestions for changes to ILA.
    • Currently accepting nominations for the award. Due May 15. Nominate yourself or someone else here.
  • Social Media (Heather Colby)
    • Facebook 246, Twitter 157
    • Heather updated the “What is the YASF?” section on the blog.
    • Heather will update the phone number attached to the YASF Twitter.
    • Contact Heather with social media matters: heather@homerlibrary.org
  • Member at Large (Nicole Mills)

YASF Updates

  • iRead (Heather)
    • The guide for 2022 “Read Beyond the Beaten Path” is just about done.
    • In several months, they will be looking for submissions for the 2023 theme “Find Your Voice.”
  • Other Professional Development
    • What else are we interested in?
      • Teen brain development, author visits, collection development, diversity audits, inclusive collections…
    • May meeting could be professional development or an author visit.
      • Usually it is RA-focused.
      • Visit from the Tournament of Books winner?
        • Could be difficult to get them
        • Could we get them to speak at ILA Conference?
    • Vote for the People’s Choice Winner!
      • It’s okay if you haven’t read the books. Still vote.
      • All match-ups were made required on the voting form because in the past, match-ups at the top of the list for more votes than those at the end.
    • We do not have any more budget this year as YASF.
    • Could we have a diversity audit panel with speakers from libraries who are doing it?
      • Oak Park, Schaumburg, Berwyn are doing it.
      • There is a RAILS webinar on the subject.
    • FINAL DECISION: Our May program will be about inclusive collections and diversity audits. E-mail Iza at IGronski@olpl.org if you are interested in getting involved.
  • Unconference – We are submitting this  as an ILA proposal
    • ILA conference will now be hosted via Feedloop, which uses Zoom. You can do webinars with breakout groups.
    • Iza will contact YSF and submit the proposal.
  • ILA proposals
    • Elmhurst’s social worker is on board with Patti to present on librarian self-care.  No one else has joined yet.

Open Discussion

  • Summer Reading
    • Most libraries are doing mostly or all virtual programming.
    • Outdoor in-person programs
      • Renting a tent with pop-up programs (Nicole)
      • Using plaza and park nearby (Lisa)
      • Tie-dye, park cleanup, adopting a garden, nature walks
  • Reopening plans
    • Several libraries are returning to full hours or implementing expanded hours, or lengthening time patrons can stay in the building.
    • Some have study rooms and teen rooms reopening or furniture being brought back.
    • Many staff are doing little or no work from home at this point.
    • Some libraries are moving toward having the option to work from home a bit after COVID-19.
  • Staffing challenges
    • Several libraries have lost a lot of staff and are in hiring freezes.
  • What do you do when you have a bad board member?
    • There’s not much staff can do except vote them out.
    • Staff can attend Board meetings.  It’s enlightening.
    • ILA trains the trustee board on issues of trustee bullying, people trying to do other people’s jobs, etc.  It is a common issue.

Future Professional Development

  • Reaching Forward and Reaching Forward South (combined) – May 7 Virtual
  • ALA Annual  – June 24-29 Virtual
  • C2E2 – December 10-12
  • IYSI March 16-17, 2023 in Normal, IL
  • ILA Noon Network – ongoing

Upcoming Meetings

  • May 13, 2021 – Reader’s Advisory meeting on inclusive collections and diversity audits
  • August 12, 2021
  • September 9, 2021

February 11, 2021 Meeting

Young Adult Services Forum

Meeting Minutes 02.11.2021

Attendance:

Managers: Izabel Gronski (Oak Lawn) – Manager, Joe Marcantonio (Schaumburg) – Outgoing Manager, Kylie Peters (Geneva) – Incoming Manager

Board: Heather Colby (Homer Township) – iREAD YA Liaison and Social Media Manager, Nicole Mills (Glenview) – Board Member at Large, Quinn Stitt (Berwyn) – Tournament of Books Wizard, Martha Buehler-Sullivan (Brookfield) – YA Librarian of the Year Award

Members and guests: Alice Son (Arlington Heights), Allison Riggs (Schaumburg) Andrea Johnson (Mount Prospect), Beck Hegelson, Brandi Smits (Orland Park), Britta Schwager (Wheaton), Donna Block (Niles-Maine), Erica Hanke-Young (Six Mile Regional), Haley Frailey (Oswego), Jenn Lavigne (South Holland), Krista Hutley (Wilmette), Lauren Bobysud (Palos Heights), Linden Galloway (White Oak – Lockport Branch), Lisa Barefield (Wheaton), Lisa Wieczorek (Lincolnwood), Lorena Rodriguez (Palos Heights), Maisie Iven (Naperville), Michelle Emerick (Joliet), Nancy McKay, Nenna Nagpal (Prairie Trails, Burbank), Patti Palmer (Elmhurst), Rachael Bild (Skokie), Rachel Kaiser (Addison), Rebecca Gibbons, Rebecca Plaza, Tracey Vittorio (Plainfield)

ILA: Cyndi Robinson (Deputy Director of ILA and Staff Liaison), Mary Jo Matousek (Board Rep for School Libraries)

Presentation by KaeLyn Rich

Girls Resist: What Young Readers Know and Want to Know About Activism

Recording, slides, and Parent/Educator Companion: https://www.ila.org/forums/young-adult-services-forum-yasf/yasf-webinars/girls-resist-what-young-readers-know-and

  • KaeLyn Rich is the author of the book Girls Resist: A Guide to Activism, Leadership, and Starting a Revolution.
  • Girls Resist focuses on being a guidebook and giving practical tips on how to do things like fundraise, make persuasive arguments, etc.  Includes self-care and getting support.
  • Special focus on help for people who are in the margins (not white males).
  • Despite the name, it’s not just for girls.
  • Community organizing is about raising your voices so those with power have to give something up.
  • Contact her: kaelyn@kaelynrich.com / @kaelynrich / kaelynrich.com
  • If you attended, please take a moment to complete this evaluation. 

Approval of Minutes

Board Updates

  • YA Librarian of the Year (Martha Sullivan)
    • Accepting interest forms for people who would like to join the committee.
    • Award audit is ongoing.
      • Martha recommended removing the MLIS requirement.
      • This will necessitate a name change, such as “Excellence in Service to Young Adults Award.”
    • Nominations for the award are open. The form and details can be found here.
  • Tournament of Books (Quinn Stitt)
    • Accepting interest forms for people who would like to join the committee next year.
    • First round reviewers, get your reviews to Quinn ASAP!
    • Second round reviewers should hopefully get their books on 2/12.
    • Reviews start posting on 2/16.
    • Reviews are posted to the YASF blog under the tag 2021 ToB.
    • E-mail Quinn with questions at qstitt@berwynlibrary.org
  • Social Media (Heather Colby)
    • Facebook group: 244 members, Twitter: 149 followers.
    • Discussing increasing engagement by posting a question every week on a certain day of the week.
    • Changing headers on Twitter and Facebook.
    • Alice will share the YASF logo file with leadership.
    • If you have anything you’d like to promote on social media, e-mail Heather at heather@homerlibrary.org

YASF Updates

  • #WeWereHereProject
    • The Shift wants to share some of the teens’ content.
      • Joe is working on reaching out to teen contributors for permission
      • Possibly recording a video on teen mental health rallies.

Open Discussion

Future Professional Development

  • Reaching Forward and REaching Forward South (combined) – May 7 Virtual
  • ALA Annual  – June 24-29 Virtual
  • C2E2 – December 10-12
  • IYSI March 16-17, 2023 in Normal, IL
  • ILA Noon Network – ongoing

Upcoming Meetings

  • April 8, 2021
  • May 13, 2021
  • August 12, 2021
  • September 9, 2021

January 14, 2021 Meeting

Young Adult Services Forum

Meeting Minutes 01.14.2021

Attendance: 

Managers: Izabel Gronski (Oak Lawn) – Manager, Joe Marcantonio (Schaumburg) – Outgoing Manager, Kylie Peters (Geneva) – Incoming Manager

Board: Heather Colby (Homer Township) – iREAD YA Liaison and Social Media Manager, Nicole Mills (Glenview) – Board Member at Large, Quinn Stitt (Berwyn) – Tournament of Books Wizard, Martha Buehler-Sullivan (Brookfield) – YA Librarian of the Year Award

Members: Erin Faxel (Orland Park), Evan Mather (Arlington Heights), Lisa Barefield (Wheaton), Patti Palmer (Elmhurst), Cyndi Shutts (White Oak), Mariel Fechik (Arlington Heights), Genny Stevens (Naperville), Yvette Garcia (Chicago), Donna Block (Niles-Maine), Sonya Hill (Ela Area)

ILA: Cyndi Robinson (Deputy Director of ILA and Staff Liaison), Mary Jo Matousek (Board Rep for School Libraries)

Approval of Minutes

Board Updates

  • YA Librarian of the Year (Martha Sullivan)
  • Social Media (Heather Colby)
    • Twitter 142, Facebook 245
    • Anything you want her to cover on social media?  E-mail heather@homerlibrary.org.
  • Member at Large (Nicole Mills)
    • Next YSF meeting probably in February.
    • Working on getting YSF minutes.
  • Committees
    • Managers are working on formalizing committees for Teen Librarian of the Year and Tournament of Books
    • Teen Librarian of the Year
      • 8 members last year. We believe all or most were former award winners.
      • This committee was previously put together without oversight from managers. We will centralize the process.
      • Fill out the form if interested in joining.
    • Tournament of Books
      • Quinn would like anyone interested in taking over the role of TOB Wizard to e-mail her at qstitt@berwynlibrary.org
      • Fill out the form if interested in joining the committee. 
    • Social Media – Heather says it doesn’t need a committee
    • To apply for a committee, fill out this form: https://docs.google.com/forms/d/e/1FAIpQLSfB4a_rNNAtfwULYPlrsHokZska2KQiSLoxS4vf7Gx9GOaDgw/viewform

YASF Updates

Tournament of Books

  • Quinn shared a document of people who applied to review and who she suggests for each round. Group approved of her selections.
    • Extra consideration was given to support staff and people who haven’t reviewed before
    • A few people are acting as backups if a reviewer falls through 
  • Submissions can be found here: https://docs.google.com/spreadsheets/d/1_QMEQceN3Mx59lILxKoi0trNfygKmgWGYUto1y6KBFY/edit#gid=1723344899
    • Give extra consideration to debuts
    • Give extra consideration to diversity (racial, religious, LGBTQIA+. Can apply to the main character and/or author.)
    • Trigger warnings are provided to reviews and in reviews.
  • Selection
    • 12 contemporary, 10 fantasy, 2 GN, 2 hist fic, 2 mystery/thriller/horror, 2 novels in verse, 2 science fiction
      • During discussion, changed to 3 GN and 3 novels in verse. Science fiction category eliminated/added to fantasy due to lack of strong contenders.
    • 4 titles pre-selected based on getting most votes: More Than Just a Pretty Face, Cemetery Boys, Go with the Flow, The Black Flamingo.
  • Contemporary – 12 titles chosen
    • You Should See Me in a Crown by Leah Johnson
    • Felix Ever After by Kacen Callender
    • Camp by L.C. Rosen
    • I’ll Be the One by Lyla Lee
    • Yes No Maybe So by Becky Albertalli and Aisha Saeed 
    • Gravity of Us by Phil Stamper
    • We Are Not From Here by Jenny Torres Sanchez
    • Not So Pure and Simple by Lamar Giles
    • When You Were Everything by Ashley Woodfolk
    • More Than Just a Pretty Face by Syed M. Masood
    • Furia by Yamile Saied Méndez
    • The Henna Wars by Adiba Jaigirdar
  • Fantasy – 10 titles chosen
    • Cemetery Boys by Aiden Thomas
    • Elatsoe by Darcie Little Badger
    • Extraordinaries by T.J. Klune
    • Each of Us a Desert by Mark Oshiro
    • Legendborn by Tracy Deonn
    • Ink in the Blood by Kim Smejkal
    • The Way Back by Gavriel Savit
    • Lobizona by Romina Garber 
    • Girl, Serpent, Thorn by Melissa Bashardoust
    • Belle Revolte by Linsey Miller
  • Graphic Novels/Manga – 3 titles chosen
    • Go With the Flow by Lily Williams and karen Schneeman
    • Flamer by Mike Curato
    • A Map to the Sun by Sloane Leong
  • Historical Fiction – 2 titles chosen
    • They Went Left by Monica Hesse
    • The Black Kids by Christina Hammonds Reed
  • Mystery/Thriller/Horror – 2 titles
    • Grown by Tiffany D. Jackson
    • Even If We Break by Marieke Nijkamp
  • Novels in Verse – 2 titles
    • The Black Flamingo by Dean Atta
    • Punching the Air by Ibi Zoboi and Yusef Salaam
    • Turtle Under Ice by Juleah del Rosario
  • People’s Choice – Idea to have poll questions with different categories: books not in the ToB, what covers we like, etc.

Open Discussion

  • Tiny Pretty Things by Sona Charaipotra
    • Do we think it’s YA? The Netflix adaptation is explicit.
    • Members are not sure about the book but note that some books marketed as YA don’t feel YA.
  • Phin https://app.phinforgood.com/welcome/village#hero
    • Charity organization that gets advertising money from companies.
    • Sponsored Joe’s Hack-a-thon, gave $5 to each participant to a place they work with.

Future Professional Development

  • ALA Midwinter – Jan 22-26 Virtual
  • Reaching Forward – May 7 Virtual
  • ALA Annual  – June 24-29 Virtual 
  • C2E2 – December 10-12
  • IYSI March 16-17, 2023 in Normal, IL
  • ILA Noon Network – ongoing

Upcoming Meetings

  • February 11, 2021 
  • April 8, 2021
  • May 13, 2021 
  • August 12, 2021
  • September 9, 2021

November 12, 2020 Meeting

Young Adult Services Forum

Meeting Minutes 11.12.2020

Attendance:

Managers: Izabel Gronski (Oak Lawn) – Manager, Joe Marcantonio (Schaumburg) – Outgoing Manager, Kylie Peters (Geneva) – Incoming Manager

Board: Heather Colby (Homer Township) – iREAD YA Liaison and Social Media Manager, Nicole Mills (Glenview) – Board Member At-Large, Quinn Stitt (Berwyn) – Tournament of Books Wizard

Members: Erin Faxel (Orland Park), Evan Mather (Arlington Heights), Haley Frailey (Oswego), Hannah Sloan (Poplar Creek), Kathy Dejnowski (Thornton), Krista Hutley (Wilmette), Lisa Barefield (Wheaton), Martha Buehler-Sullivan (Brookfield), Patti Palmer (Elmhurst), Rachael Bild (Skokie), Rachel Colias (Niles-Maine), Susan Garlisch (DeKalb), Tracey Vittorio (Plainfield)

ILA: Cyndi Robinson (Staff Liaison), Veronica De Fazio (ILA President and Board Liaison)

Approval of Minutes

Board Updates

ILA Wrap-Up

  • Being able to view simultaneous sessions and take over the course of 90 days is helpful.
  • Good for staff who can’t make it to a physical conference.
  • Poster Sessions were great this year!: https://www.ila.org/events/annual-conference/2020-virtual-poster-session
  • Stories & Spirits
    • 35-40 people
    • Had Would You Rather? polls set up ahead of time – led to fun conversation. Rob Innes read questions.
    • YASF social meetup in the future?
  • Favorite Sessions
    • How to Interact with Teens When You’re Not a Teen Librarian
    • Peer reference session from the Universities of Illinois
  • Getting a table/booth at ILA for YASF – Joe is working on it!

Virtual Professional Development in February

  • We have a small budget to use for professional development..
  • Unconference
    • Would be done virtually using breakout rooms.
    • Partner with YSF? They are also interested in an unconference.
  • Virtual programming fair
    • Several slots with people each presenting one program.
    • The presenters talk about how they did it and also attendees get to sample it.
  • Breakout Rooms
    • Recording
      • Each room needs a person to start the recording.
      • Or, how else can we get that information to people who miss it?
    • Getting people in the right rooms can be challenging.  It helps if you know ahead of time where people want to go.

YASF Updates

ILA Website and Blog

Open Discussion

  • What do people suggest for personal yearly goals?
    • Develop virtual outreach and find ways to reach schools in the COVID era
    • Track program attendance, dates and times, cost, staff time, and ROI.  Write a report at the end of the year.
    • Plan ahead more for programs
    • Promote programs at schools, increase attendance, cross-train, seek out new services during COVID.
  • Discord Tips
    • 3 meeting attendees report having a Discord.
    • Usage
      • Some libraries (such as Skokie and Wheaton) report ongoing strong Discord use.
      • Some (such as Oak Lawn and Geneva) report drops in use.
      • To sign up for an account, you have to be 13 and up.  An alternative is to have a parent sign up and allow the kids to use the account.
    • Use for programming and/or use as a hangout space
      • Think about, what are you trying to do? Is it for a program platform or a hangout space?
      • You can use channels and user groups to create communities within the Discord (like for D&D or anime club).
      • Using Discord for hosting programs gets users to sign up and engage.
      • Impromptu programs or gaming sessions may be started by staff or users.
    • Can be difficult to moderate by yourself.
    • The platform is not very accessible for the visually impaired.
  • Volunteering
    • Excellent presentation by Pike’s Peak Library at YALSA Symposium.  Focus on job readiness.
    • Take & Make Kits where teens get an hour of volunteer time for creating a dog tug toy to donate.
  • Any libraries cutting back on services due to COVID?
    • Several libraries talking about plans in case they need to close.
    • Some libraries have concerns about if staff will continue getting full pay if they close.
    • Some libraries are planning if they have to close again to have most staff at home but a few in the building.
    • There was a petition from library directors to include libraries in the next stay-at-home order.
    • Are libraries local government or retail?  Unclear.
    • Few YASF members think their library will close entirely again unless they are forced to.
  • Programs teaching life skills for adulthood
    • Ask someone who hires pages to talk about resumes and interviews.
    • Get a Residence Life person from a college to talk about campus and dorm life.
    • CARE Chicago: Financial programming. Presented on beginner personal finance for Iza. https://carechicago.org/contact/
  • YALSA Symposium
    • Was better virtually than in-person!
    • Great author sessions
    • Well organized, few technical problems

Upcoming Professional Development

Next Meetings

  • Next meeting: Thursday, January 14, 2021 – We’ll be choosing books for Tournament of Books
  • Planning for February professional development – The Board will handle logistics and then put out a call for presenters

Upcoming YASF Meetings and Events

  • Open Board Meeting | Thursday, January 14, 2021 | Virtual
  • Professional Development Meeting | Thursday, February 11, 2021 | Virtual
  • Open Board Meeting | Thursday, April 8, 2021 | Virtual
  • Professional Development Meeting | Thursday, May 13, 2021 | Virtual
  • Networking Meeting | Thursday, August 12, 2021 | Location TBD
  • Open Board Meeting | Thursday, September 9, 2021 | Virtual

Find YASF Online

October 22, 2020 Meeting

Young Adult Services Forum

Meeting Minutes 10.22.2020

Attendance: 

Managers (current and incoming): Joe Marcantonio (Schaumburg) – Manager, Izabel Gronski (Oak Lawn) – Incoming Manager, Lisa Barefield (Wheaton) – Outgoing Manager, Kylie Peters (Geneva) – incoming Incoming Manager and outgoing Social Media Manager

Board (current and incoming): Quinn Stitt (Berwyn) – Tournament of Books Wizard, Heather Colby (Homer Township) – iREAD YA Liaison and incoming Social Media Manager, Kate Kite (Six Mile) – incoming YA Librarian of the Year Award Manager, Martha Buehler-Sullivan (Brookfield) – outgoing Board Member At-Large, Nicole Mills (Glenview) – incoming Board Member At-Large

Members: Dennis Raleigh, Emily Mroczek (Naperville), Flannery Crump (Aurora), Gennifer King (Eureka), Jen Finnerty (North Chicago), Jennie Stevens (Naperville), Julia Nephew (Addison),  Kathy Dejnowski (Thornton), Krista Hutley (Wilmette), Patti Palmer (Elmhurst), Rachael Bild (Skokie), Roger Burns (Oak Lawn), Sonya Hill (Ela), Stefanie Geitz (Mt. Hope-Funks Grove), Tiffany Kaufmann, Tina Sanchez, Twon Smith (Marshall)

Approval of Minutes

ILA – How’s it Going?

COVID-19 Updates

  • Libraries have not been closing at this time.
  • Most still have reduced hours. Some (such as Wilmette) are adding hours back. 
  • Programming
    • Most libraries are still doing virtual programming only.
    • Some (such as Marshall) did outdoor programming while the weather was nice.
    • One library (Geneva) starting in-person programs
  • Take and Make kits are popular. (These can be a good way to use up old supplies.)
  • Some report budget cuts and hiring freezes.

Kits

Study Rooms and Other Environmental Safety

  • Some libraries have study rooms open for use, some do not.
  • Some study rooms being used as offices or storage.
  • Cleaning procedures
    • Some study rooms cleaned by staff after use.  
    • Some study rooms cleaned by patrons.
    • Cleaning every two hours at many libraries.
  • Air purifiers may help.  Izabel uses this one: https://www.amazon.com/dp/B07V56QH7T/

Other Discussion

  • Programs where older students help younger students – Joe (Schaumburg)
  • Rachael Bild is presenting at the Museum Computer Network (virtual) conference in November about programming for teens in the time of COVID-19. Fill out her survey: https://docs.google.com/forms/d/e/1FAIpQLSdNJqu-yGuKCrHwArG7yCxkNb2LHhX9C7UF6pzYJ4jYMuaFHA/viewform
  • Among Us – a popular game, free to play on a mobile device or $5 on Steam – Krista (Wilmette)
  • Social justice Events
    • Instagram Live book discussion of Stamped: Racism, Antiracism, and You by Jason Reynolds and Ibram X. Kendi – Izabel (Oak Lawn)
    • Skokie and several partner libraries are hosting “An Evening with Ibram X. Kendi: Online Event.” Sign up: https://skokielibrary.info/events/13380/an-evening-with-ibram-x-kendi-online-event
    • Connect, Transform, Act: Teens Take Action and Take Care – weekly virtual program about activism and mental health – Rachael (Skokie)
  • Discord Servers – How do you moderate?
    • Use a bot
    • Staff can have notifications on their phones
  • Volunteen Ideas
    • Partner with the Park District – Quinn (Berwyn)
    • Virtual Book Buddies – staff member with their mic muted and camera off to supervise – Lisa (Wheaton)
    • Have them create Padlets.
    • Volunteen Bingo with activities promoting info literacy – Quinn (Berwyn)
    • Taking shelfies and writing book reviews – Nicole (Six Mile)

iRead – Heather

  • iRead needs volunteers for the Resource Guide YA Task Force

Tournament of Books 2021 – Quinn

  • Submit titles here
  • Titles must be
    • YA published in 2020
    • Fiction
    • Not a series or companion title
    • Graphic novels are accepted as long as they are fiction
  • Early next year we will need volunteers for Tournament reviewers.
  • Martha has been writing blog posts on submission coming in.

Find YASF Online

Next Meeting

Open Board Meeting | Thursday, November 12, 2020 | 10am-12pm | Virtual

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Upcoming YASF Meetings and Events

  • Open Board Meeting | Thursday, January 14, 2021 | Virtual
  • Professional Development Meeting | Thursday, February 11, 2021 | Virtual
  • Open Board Meeting | Thursday, April 8, 2021 | Virtual
  • Professional Development Meeting | Thursday, May 13, 2021 | Virtual
  • Networking Meeting | Thursday, August 12, 2021 | Location TBD
  • Open Board Meeting | Thursday, September 9, 2021 | Virtual

September 10, 2020 Meeting

9.10.20 Meeting Minutes

Manager:  Joe Marcantonio (Schaumburg)
Incoming Manager:  Izabel Gronski (Oak Lawn)
Outgoing Manager: Lisa Barefield (Wheaton)
YASF Board Members: Kylie Peters (Geneva), Tracey Vittorio (Plainfield), Quinn Stitt (Berwyn)
Virtual Attendance: Nicole (Glenview), Rachel & Donna (Niles), Evan (Arlington Heights), Haley (Oswego), Krista (Wilmette), Kate (Six Mile), Sonya (ELA), Yvette (CPL), Susan (DeKalb)
ILA Board Liaison: Veronica De Fazio
ILA Staff Liaison: Cyndi Robinson

Approval of minutes

Board Updates

YASF Updates

  • New Incoming manager announcement
    • It’s Kylie!
    • Social Media Manager replacement TBD
  • iREAD
    • No updates until after ILA
  • The #WeWereHere Project thewewerehereproject.org 
    • 31 partners, 29 libraries, 2 schools, and 20 experiences/volunteer opportunities logged
    • Questions should go to Joe & Kylie!

Discussion

  • Circulating kits
    • Berwyn is doing volunteer kits, making toys for animal shelter
    • Plainfield is doing make and take kits with crafts and STEM stuff once a week
    • Wheaton is also doing one time use take/make kits, trying to make it all inclusive as possible and not assuming any materials would be available at home
    • Niles also doing one off kits to go along with a live/virtual program, like paint-along – if a teen will pick up the kit, they’ll probably come to the program
    • CPL also doing grab and go’s for all ages
    • ELA had a lot of good feedback on a (needle) felting program with presenter from http://www.esthersplacefibers.com 
    • Joe & Lisa talked about being more careful with zoom programming because parents might be in the room, especially for teens that are not out to their parents yet, or parents may not be as comfortable with regular teen librarian sarcastic banter
    • Discussion of circulating kits that need to be quarantined/cleaned after use
  • ILA
    • Sessions will be recorded and available for 90 days after the conference starting the day after they are presented
    • Live tweeting a virtual conference? Maybe not
    • Alternative could be a short write-up of presentations with links to handouts/slides – volunteers to be recruited!

Open Discussion

  • Sonya asked about teens looking for wifi in the library, any ideas on scripts when you don’t have hotspots available
  • Krista is seeing more teens in the building studying together (no time limit for being in the building), sent out a mailing to families as to what the library can do for them and what they can’t do (collaborative work in the library)

Future Professional Development

  • ILA – Oct 20-22 (Virtual)
  • YALSA Symposium – Nov 6-8 (Virtual)
  • IYSI March 16-17, 2023 in Normal, IL, not happening in 2021

Upcoming Virtual Meetings:

  • Meeting @ ILA, Thursday, October 22 10:00-11:30 registration is on ILA website
  • November 12, 2020 
  • January 14, 2021 
  • February 11, 2021 
  • April 8, 2021
  • May 13, 2021 
  • August 12, 2021
  • September 9, 2021

August 13, 2020

08.13.20 Meeting Minutes

Manager:  Joe Marcantonio (Schaumburg)
Incoming Manager:  Izabel Gronski (Oak Lawn)
Outgoing Manager: Lisa Barefield (Wheaton)
YASF Board Members: Martha Sullivan (Geneva), Kylie Peters (Geneva), Tracey Vittorio (Plainfield)
Virtual Attendance: Haley (Oswego), Nicole (Glenview), Heather (Homer Township), Billie (Gail Borden), Kate (Six Mile), Krista (Wilmette), Donna (Niles), Evan (Arlington Heights), Rachael (Skokie), Susan (DeKalb)
ILA Staff Liaison: Cyndi Robinson

Approval of minutes

Board Updates

  • Social Media Manager 
    • 56 people on Discord (has been quiet), 238 members on Facebook, 131 followers on Twitter
    • ToB update posted to wordpress
  • Tournament of Books Wizard
    • Submit titles here
    • Martha to work on a second post about titles submitted
  • YA Librarian of the Year Award Committee Head
    • Laurel from Skokie was this year’s winner.
    • Committee was great! Shoutout to Rachael and Denise especially for their help
    • Slight adjustments to wording for next year’s award will be submitted to board
    • Awards ceremony will potentially be the close of the conference on zoom
      • Thursday, October 22nd around 5pm

YASF Updates

  • New Incoming manager
    • Will be announced soon, pending library approval!
  • New Incoming Board Members
    • Board Member At Large – Nicole Mills
    • YA Librarian of the Year Award – Kate Kite
  • iREAD
    • 2022 resource guide info will be coming out soon
    • YA Taskforce will be October – April, callout coming soon
      • Taskforce members need to submit 5 ideas of their own, plus editing
    • Theme: “Read Beyond the Beaten Path”
  • Youth Services Forum Update
    • Stories and Spirits is going to happen on Tuesday of ILA via zoom
    • Joe moved from kahoot to crowdpurr for trivia, possibly for ILA event?

Discussion

  • Programming Success/Failures
    • Tracey had 23 kids at their Not My Talent Show on zoom! Also doing make and take crafts
    • Billie normally has 10-12 participants for college programming – Choosing the College That’s Right For You, virtual attendance was 88 with 3-4 people watching in each house
    • Joe usually has after-school program with HS students teaching MS tech, virtually has 10-12 participants regularly vs a handful in person 
    • Rachael had teen volunteers who wanted to put together a book club, 12 teens each time reading a couple chapters at a time with their 3rd meeting coming up
      • Volunteering is going really well – 100+ sign ups, 60 completed at least 1 hour, driven by teen interest because the application was like a survey
    • Heather is also getting a good response with teen volunteers, normally have 80 teen volunteers in the summer and have about 50 participating from home
      • Monday craft giveaways, 30 sign ups
      • Using Book Depot to buy cheap books in bulk
      • Kids response to programming has been low (virtual storytime, etc)
    • Evan’s FanCon went from one day to full weekend virtually – live stream of classic games, scavenger hunts, panels of video game designers, passive crafts (over 1,000 kits of supplies picked up)
    • Evan’s Inklings creative writing club has been really successful virtually with an author visit – Kim Oclon, highly recommended as a former English teacher worked well with teens
    • Evan has 14th annual Teen Film Fest, stay at home challenge, 9 films submitted and zoom webinar to show movies and announce judging
    • Donna is doing paint along programs with teens, paint kits from easy tutorials, all meet on zoom, recommends this youtube tutorial
    • Donna also doing theater programming on zoom
    • Joe recommends Shane Rotkis with Imagine Arts providing kits and doing classes
    • Joe’s Hackathon went virtual, 205 participants, 135 active people on discord, 61 projects submitted, used devpost.com
    • Lisa set up a tournament for Super Smash Bros on steam
      • Finds discord to be a good continuation of conversations from programming, keeping them engaged between meetings, especially helpful in growing Anime Club
    • Susan is starting an Art & Equality program series with local artists on zoom and also using Jason Reynold’s Stamped as a connecting book discussion
  • YA development opportunities?
  • ILA
    • Program planning is ongoing, log in to the Speaker Center to see assigned times
    • Surveys
      • Draft
      • Plan to add a drop down menu for programs instead of typing in the name
  • The #WeWereHere Project thewewerehereproject.org 
    • 25 community partners
      • 24 libraries (one from New Jersey!)
      • 1 school
    • 10 teen experiences logged
    • Have you joined? Project Portal has been updated, please revisit! Email with more info for libraries to share is on the Project Portal. Currently working on updating the confirmation email for Project Portal with more instructions for use.
    • PLEASE SHARE!

Open Discussion

  • “Meeting @ ILA”? 
    • TBD zoom during non-program time 
  • Lisa asking about good homeschool resources
    • Scholastic At Home database purchased by Homer for $1,100 for the year
    • Gale Courses has SAT/ACT prep classes for 6-8 weeks as part of it
    • OLPL getting Brainfuse which is live tutoring plus some resume building and SAT/ACT help

Future Professional Development

  • ILA – Oct 20-22 (Virtual)
  • YALSA Symposium – Nov 6-8 (Virtual)

Upcoming Virtual Meetings

  • September 10th

June 11, 2020 Meeting

06.11.20 Meeting Minutes

Manager:  Joe Marcantonio (Schaumburg)
Incoming Manager:  Izabel Gronski (Oak Lawn)
YASF Board Members: Quinn Stitt (Berwyn), Martha Sullivan (Geneva), Kylie Peters (Geneva), Tracey Vittorio (Plainfield)
Virtual Attendance: , Evan (Arlington Heights), Donna (Niles), Haley (Oswego), Nicole (Glenview), Heather (Homer Township)

Approval of minutes

Board Updates

  • Social Media Manager – Kylie Peters
    • 57 people on Discord , 234 members on Facebook, 149 followers on Twitter
    • Only board members are now admin on fb, google groups, and wordpress
    • Anyone who wrote a post for the blog is now a contributor and board members are authors
    • Kylie and Iza will follow up on the chat hour hashtag idea
  • Tournament of Books Wizard – Quinn Stitt
  • YA Librarian of the Year Award Committee Head – Tracey Vittorio
    • Nominations just received, sub committee needs to decide by the end of the month, meeting next Friday, prepare a press release and get a hi res photo
  • Member @ Large – Martha Sullivan
    • Martha working on TOB form and title highlights for social media since new poll is a Google form instead of a FB poll

YASF Updates

  • iREAD – Heather Colby
    • Nothing for now, meeting in July
  • Youth Services Forum Update

Discussion

  • The #WeWereHere Project thewewerehereproject.org 
    • Get your teens their volunteer/service hours
      • Teens submitting can add contributors/partners for group project
    • Please let Joe or Kylie know if there are any errors on the website
    • Content needed for a library resource page: How to create entries for the project, promotional documentation, a press release template for libraries, etc.
      • If you have any ideas for the resource page, please contact Joe or Kylie
    • Fill out the “Partner Registration” form to add your library to the project
    • Start promoting it to your teens!
    • Working on a better logo… if you have ideas, talk to Joe or Kylie
  • Library Reopening Plans
    • Curbside pickup programming kits?
      • Berwyn and Arlington Heights among others are doing kits
    • Public admission?
      • Many libraries think they will reopen with limited access end of June/beginning of July
    • Yvette shared details about CPL’s reopening here

Open Discussion

  • Martha and Haley had a great turnout for virtual dnd
  • Tracey had her first meeting of Not My Talent Show
  • Quinn, Cyndi and Rachel are presenting on Teen RA for RAILS

Future Professional Development

  • ILA – Oct 20-22 (Virtual)
  • YALSA Symposium – Nov 6-8 (Virtual)

Upcoming Meetings – all meetings will be virtual until further notice

  • August 13th
  • September 10th 

May 14, 2020 Meeting

05.14.20 Meeting Mintues

Manager:  Joe Marcantonio (Schaumburg)
Incoming Manager:  Izabel Gronski (Oak Lawn)
Outgoing Manager: Lisa Barefield (Wheaton)
YASF Board Members: Quinn Stitt (Berwyn), Martha Sullivan (Geneva), Kylie Peters (Geneva), Tracey Vittorio (Plainfield)
Virtual Attendance: Rachael B. & Laurel (Skokie), Evan (Arlington Heights), Krista (Wilmette)  Nicole (Glenview), , Cindy (White Oak – Romeoville), Yvette (CPL), Kate (Six Mile Regional Library), Beck (Elmwood Park), Heather (Homer Township), Erin (Orland Park), Stephen (Oak Park)
ILA Staff Liaison: Cyndi Robinson

Board Updates

  • Social Media Manager – Kylie Peters
    • The usual chatting on Facebook (231 members), Twitter (130 followers), Discord (51 members)
    • Chat hour with hashtag on twitter? Kylie to talk with Iza
  • YA Librarian of the Year Award Committee Head – Tracey Vittorio
    • Nomination deadline extended to May 29th, nominate people!!!!
    • If you nominated someone last year, you can resubmit just let ILA know
  • Tournament of Books Wizard – Quinn Stitt
    • Joe & Quinn to send out NF list
    • Quinn to create Google Form to submit titles, consider FB poll for limited time at the end of the year
    • Martha to help with organization and aggregating popular titles for SM posts
  • Member @ Large – Martha Sullivan
  • Other: WordPress, FB, Google Group access will be reviewed so only current board members are admins

YASF Updates

  • iREAD – Heather Colby
    • In between time! 2022 process will start soon
  • Youth Services Forum Update
  • Teen Pandemic Project
    • Teens (ages 12-19) create projects around one of three popular health related hashtags #stayhome #safehands #flattenthecurve during the COVID-19 pandemic.  
    • Libraries have the option to host contests for their library’s teens and all projects are submitted to a wider state level contest hosted on ILA’s site
  • Interest Form for Incoming Manager
    • Please fill it in so we don’t have to cajole people!

Discussion

  • Blog/Website update
    • Board will organize via email to transition some static content from WordPress to our ILA Forum page. 
  • Discord/Roll20 Feedback
  • Program attendance/feedback
    • Evan is mainly using Zoom for programming
    • Many libraries are using Discord as a virtual teen space
  • Library Reopen Plans
    • Curbside Pickup
      • Schaumburg is getting storage pods for quarantine
      • Wheaton & Berwyn are only doing curbside returns for now
      • Wilmette is planning contactless pickup of holds but no returns
      • Oak Park is allowing holds to be picked up starting June 1
    • Staff in building precautions
      • Schaumburg is letting staff in the building, but only on a voluntary/necessary basis
      • Homer Township is coming up with talking points for staff if patrons are upset and planning to split up into three teams for working in the building. 
      • Elwood Park is also making teams for working in the building, only 10 staff at a time.
    • Patron access
      • Schaumburg is also planning to have dedicated entrance and dedicated exit for patrons and staff
    • Teen Rooms
      • Oak Park is not opening spaces for patron use until phase 5
      • Plainfield will not open YS dept (lower level) until later phases
      • Wheaton also only having their main floor open, staff will retrieve materials from YS or NF for patrons
      • Many libraries are planning kits of craft (and other) materials with video instructions
        • Berwyn and Elmwood are also planning book match kits/boxes
      • Wheaton is giving digital gift cards to their local bookstore with a suggested book list, Plainfield is doing a charity donation, no prizes, Schaumburg all digital gift cards
      • Orland is only doing craft kits for little kids. And we are doing seed packets, and free books for kids and teens. I’m not sure how it will be done while keeping distance. There is also a digital raffle for prizes but patrons who win will still have to come in to pick them up.
  • ILA Conference Update
    • Virtual conference this year, not a lot of details yet. Survey will be going out soon about virtual conferences and priorities. Unconference may be before the official dates, still tbd Oct 20-22
    • YALSA Symposium is also going virtual, Nov 6-8

Open Discussion

  • Share something positive that you or your library is doing
    • Plainfield had virtual Jackbox trivia, 10 teens attended!!!!
    • Geneva’s outreach manager came up with a volunteer activity for teens to create mini research papers about fun stuff, create a video that goes to senior centers
    • Oak Park partnered with schools to do a virtual talent show in September
      • Plainfield doing “that’s not my talent” show this summer, learn something new and teach it
    • Homer staff are creating encouraging messages to share with community
    • Arlington Heights Inkling Creative Writing Club is thriving online
      • Also starting up Volunteer in Place on Beanstack
    • Reminder: Spreadsheet with virtual volunteering opportunities: edit and add yours
    • Glenview is giving teens and tweens a free kit from Pinot’s Palette to paint at home and submit a photo via email
  • YouMedia Community of Practice meeting about reopening, notes available here: https://docs.google.com/document/d/1FZnmoBBthJ885g0Ir-wcWCfuARGLkb4FsIzk0GxUYLM/edit 
    • Google Spreadsheet in the notes with reopening plans

Upcoming YASF Virtual Meetings

June 11th
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